City of Carson

Public Hearing Regarding Proposed Authorization of Loan & Disbursement Agreement & the Issuance of $62,000 GO Capital Loan Notes, Public Hearing Regarding Proposed 2011/2012 Budget followed by the
Regular City Council Meeting

February 13, 2012

Present:  Graves, Kallsen, White, Jones (arrived at 7:33 pm)    Absent: Strong

Mayor Weuve called the public hearing to order at 7:31 PM.  The public hearing was regarding the proposed authorization of loan and disbursement agreement and the issuance of $62,000 GO Capital Loan Notes for WWTP Ecoli Disinfection Project.    No comments were made.  Kallsen made a motion to close the public hearing at 7:31 PM, seconded by Graves – 3 ayes. 

Mayor Weuve called the second public hearing to order at 7:32 PM.  The public hearing was regarding proposed 2012/2013 Budget.  No comments were made.  Kallsen made a motion to close the public hearing at 7:32 PM, seconded by White – 3 ayes.

Mayor Weuve called the regular meeting to order at 7:33 PM.

Kallsen made a motion to approve the agenda, seconded by Graves – 3 ayes.  Jones arrived thereafter.

Public was present.  Rich Price of the Herald Newspaper stated he would like the City Council to consider selecting his newspaper for the official newspaper of Carson. 

Ruth Dawson, Botna Valley Reporter was present and announced that her newspaper’s final publication was on February 1, 2012.  Botna Valley Reporter has served as Carson’s official newspaper for the past 17 years. 

Kallsen made a motion to approve Resolution 2012-6 (Designate The Herald as the Official Legal Newspaper for the City of Carson), seconded by Graves.  Roll Call Ayes: Kallsen, White, Graves, Jones.  Motion carried.

Dave Sturm, Snyder & Associates discussed proposed street improvement projects and opinion of probable costs: Intersection of Hwy 92 & S. Commercial, Intersection of Hwy 92 & S. Mildred, Intersection of Hwy 92 & S. Oak, North Dye Street, and alleyway behind Carson Fire Station. 

Dan Easton, Carson Fire Chief & Nick Allen, Assistant Chief proposed a plan for ambulance replacement.  The Fire Department will provide City Council with a list of ambulance specifications for consideration in May or June 2012. 

City Employee Joey Elder requested that the City Council go into closed session to discuss his personnel record.  Kallsen made a motion to go into closed session at 8:03 PM to discuss Carson Fire Department Personnel, per Iowa Code Section 21.5 (1) section 9, seconded by Jones.  Roll Call Ayes:  Kallsen, Jones, White, Graves.  Motion carried.  No City Council action was taken during or after closed session on the topic of Carson Fire Department Personnel. Graves made a motion to go back into open session at 8:57 PM, seconded by Jones.  Roll Call Ayes:  Graves, Jones, White, Kallsen.  Motion carried. 

Graves made a motion to accept resignation of Kristina Hansen as seasonal maintenance, seconded by White-4 ayes.  Motion carried.

White made a motion to approve advertisement of temporary Part Time Seasonal Maintenance, seconded by Graves – 4 ayes.  Motion carried. 

Maintenance report:  Stillinger presented a quote and specifications for a new dump truck.  Other options were discussed for replacing the current city dump truck (purchasing used, purchasing chassis & building dump box).  Stillinger stated a letter of Non Compliance had been received for the WWTP.  Other discussion held regarding water, snow removal, and leak detection. 

Kallsen made a motion to approve Resolution 2012-4 (Approve & Adopt Annual Budget for FY Ending 2013), seconded by White – Roll Call 4 ayes: Kallsen, White, Graves, Jones.  Motion carried.

White made a motion to approve Resolution 2012-5 (Renew the independent Contractor Agreement For Water Meter Reading Services with Tim Todd), seconded by Graves- Roll Call 4 ayes: Kallsen, White, Graves, Jones.  Motion carried. 

Graves made a motion to approve Resolution 2012-7 (Approve City Clerk & Mayor to Submit Grant Application to LWCF Program for Park Trail Project), seconded by Jones-Roll Call 4 ayes: Kallsen, Graves, Jones, White. Motion carried. 

Kallsen made a motion to approve Resolution 2012-8 (Approving and Accepting Auditing Contract), seconded by Jones – Roll Call 4 ayes: Kallsen, Jones, White, Graves. Motion carried.

Graves made a motion to approve Resolution 2012-9 (Approve city Clerk & Mayor to Submit Grant Application to CITIES Grant Program for North Dye Street Project), seconded by Kallsen – Roll Call 4 ayes: Kallsen, Graves, White, Jones. Motion carried. 

Graves made a motion to approve Resolution 2012-10 (Approve Post Issuance Compliance Policy), seconded by Jones – Roll Call 4 ayes:  Jones, Graves, White, Kallsen.  Motion carried.

White made a motion to approve Resolution 2012-11 (Ratifying, Confirming and Approving Publication of Notice of Public Hearing for the Issuance of $62,000 GO Capital Loan Notes, 2012), seconded by Graves – Roll Call 4 ayes: White, Graves, Jones, Kallsen.  Motion carried.

Jones made a motion to approve Resolution 2012-12 (Instituting Proceedings to Take Addl’ Action for Authorization of Loan and Disbursement Agreement & Issuance of $62,000 GO Capital Loan Notes, 2012), seconded by Graves – roll Call 4 ayes: Jones, Graves, Kallsen, White.  Motion carried.

Graves made a motion to approve Tax Exemption Certificate, $62,000 GO Capital Loan Notes, 2012, seconded by Jones – 4 ayes. Motion carried.

White made a motion to approve Resolution 2012-13 (Approve & Authorize Form of Loan & Disbursement Agreement by the City of Carson & Iowa Finance Authority & Authorizing & providing for Issuance & Securing the Payment of $62,000 GO Capital Loan Notes, 2012 & providing for a method of Payment of Said Notes), seconded by Jones – Roll Call 4 ayes-Kallsen, White, Graves, Jones. Motion carried. 

Jones made a motion to approve Revised Advertisement Sale of City owned Vacant Lots, seconded by White – 4 ayes.  Motion carried. 

Patrick White submitted a letter of resignation as City Council, last day of service will be 2/13/12, due to his pending relocation outside of the City Limits.  Jones made a motion to direct the City Clerk to publish Notice of City Council Intent to Appoint & Fill Council Seat Vacancy, seconded by Graves – 4 ayes.  Motion carried. 

Kallsen made a motion to approve the Consent Agenda, seconded by Graves – 4 ayes. The Consent Agenda Consisted of January Minutes, February Bills, Utility Report, Overtime Report, Community Center Report, Fire Department Report, Sheriff’s Report, Clerk/Treasurer Reports, Approved Building Permit Report. 

Commissioner Reports:  Discussion was held regarding downtown Broadway Retaining Wall. 

Kallsen made a motion to adjourn at 9:46 PM, seconded by Jones – 4 ayes. 

ATTEST:  Brianne Duede, City Clerk                                   Eric Weuve, Mayor

City of Carson January 2012 Revenues:  General Fund $12,593.68; Emergency Fund $17.13; Road Use $6,043.45; TIF $1,569.00; Employee Benefit Levy $43.91; Tort Liability $64.57; Debt Service Levy $740.17; Federal Grants FEMA $853.88;  Water $13,281.65; Sewer $16,182.15; Garbage $5,526.75; Total Revenues $56,916.34.  City of Carson January 2012 Expenses:  General Fund $12,633.05; Road Use $26,384.66; TIF Fund $1,344.33; Capital Proj. WWTP $8,342.90, Water $11,661.03; Sewer $7,335.22; Garbage $4,585.85.  Total Expenses $72,287.04.